Official records clerks have long relied on tried and true processes for
the recording, archiving and retrieval of official records. NewVision Systems’
Official Records solutions are designed to blend with these processes while
providing enhanced efficiency, security and improved access to information.
The overall workflow is flexible and adapts to new processes that can mirror
the existing manual process if desired, but is also flexible and can be
adapted to new processes that take advantage of the technology used, for
example by introducing automation, error-checking and reporting not possible
with paper-based procedures. A critical aspect
of the NewVision Systems solution is its flexibility and adherence to
open standards. For example, all databases are Open
Database Connectivity (ODBC)-compliant, which ensures that data can be
retrieved by any application that adheres to this industry standard. Because
of these features, NewVision Systems document management solutions are
made “future-proof.”
Typical Official Records components and features include:
Cashiering and Recording
Scanning
Index and Verify
Public Search and Retrieval
Redaction
Reporting
PRIA-compliant eRecoding
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